Let's be honest, not everyone is gifted with potential or talent on management and organizational skills. Before a couple of it, all of the stuff is lost and you didn't even have the time to prepare for the disaster. If a person one of the chosen few of which are skilled in this area, good for you personally personally. If you are like the majority of people, then you might have a problem.
Your personal prospecting process should bring new clients into your 'pipeline' of client contact and media. Be prepared to lose a few clients every 6 months or indeed. Prepare for the loss because they build new associations. Nurture good clients and quality listings; it's actually a deliberate method that is 'formulated and commenced' at an individual level.